ACCOUNTS PAYABLE SPECIALIST

FULL-TIME, HOURLY POSITION + COMPETITIVE BENEFIT PACKAGE

THIS POSITION IS AN IN-OFFICE POSITION BASED OUT OF BEAR LAKE, MICHIGAN

Who is Blarney Castle Oil Co.? We’re the heart of retail C-Store operations in Michigan! We’re family-owned and have grown up in Michigan since our founding in 1933. Today we’re delighted to have over 1,800 smart, experienced, and fun team members across the state, all with one purpose in mind – building great customer experiences one person at a time.

JOB PURPOSE:  

Performs accounts payable and other accounting work in support of Finance department operations.

QUALIFICATIONS: 

1. High school diploma or equivalent. Some college coursework is preferred.
2. One year of relevant experience.
3. Demonstrated accuracy and attention to detail in previous environments.
4. Strong communication and problem-solving skills along with the willingness to work in a professional team environment.
5. Demonstrated computer literacy and well-developed skills using spreadsheet application software.
6. The ability to multi-task and effectively prioritize work.

ESSENTIAL DUTIES:

1. Receives invoices from vendors. Enters non-trade invoices into the accounting system. Verifies entries and protects the organization from overpayment.
2. Verifies trade invoices entered at the store level to ensure accuracy prior to payment.
3. Tracks utilities and trash by site location.
4. Uploads invoices to Accounts Payable module through Visual Integrator.
5. Performs statement reconciliation for trade vendors and works with Inventory Analysts on invoice corrections that are needed.
6. Runs Cash Requirements report, and processes physical check run every Wednesday.
7. Records manual checks for ACH activity.
8. Receives and verifies personal reimbursement and p-card expense reports using Certify.
9. Responds to inquiries from vendors or departments. Researches payment history or status of payments and provides accurate information as needed.   Investigates any problems or discrepancies and corrects data as needed to ensure payments are recorded accurately.
10. Sets up new vendors with W-9 information and maintains vendor files in hard copy and electronic formats. Communicates vendor information to Pricebook.
11. Assists with department projects as needed, such as old invoice cleanup and researching outstanding checks.
12. Performs general office tasks such as filing, copying, and printing documents, answering phones, opening and sorting mail, and data entry.
13. Prepares and stores paper records at year-end. Maintain historical record integrity.
14. Performs all work on-site at assigned office location.
15. Follows company policies and procedures. Completes training within established deadlines.
16. Other duties as assigned. 

PHYSICAL AND ENVIRONMENTAL CONDITIONS: 

1. Work is performed in a climate-controlled office environment.
2. Prolonged periods sitting at a desk and working on a computer.
3. Extensive typing and/or data entry.
4. Occasional work in document storage areas around historical records.
5. Must be able to lift up to 15 pounds.

Benefits: Our team members enjoy insurance programs such as Medical & Prescription coverages, FSA, HSA, Dental, Vision, Short & Long Term Disability, Life Insurances, Hospitalization, Accident and Critical Illness, 401(k) with company match, PTO, Tuition Assistance Programs, Employee Assistance Plan, Identity Theft Protection, and Home Heating Discounts.

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